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Kick off event: full organisation and team activities

Convention hall with hundreds of employees seated in front of the stage at a company kick-off event
TV game show scoreboard on a big screen with the company teams seated in the hall
Acuilae host explaining a challenge to a team standing in a room
Executives around a table with the Xtreme Crisis Committee crisis briefcase
Attendees chatting in small groups at high tables during a networking activity
TV game show host with the winning team celebrating on stage
Pedro Diezma

Activity designed by Pedro Diezma, coach and head of team dynamics and training at Acuilae.

A kick-off is the starting point: of the year, a project, a sales campaign or a new stage. Management presents results and objectives, and the team has to leave the room full of energy and with the feeling that everyone is heading in the same direction.

Organising a kick-off event usually means dealing with several suppliers: one for the venue, another for the catering, another for the sound and another for the activity. At Acuilae we bring it all together in one team. You tell us what is starting, how many of you there are and which messages you want to stick, and we make sure the day goes as planned.

You can book just the team activity or the complete kick-off with us. Either way, you have a single contact person and a single quote.

Details:

  • At your offices, a hotel or an event venue. Madrid and the rest of Spain.
  •  
  • From 10 to more than 300 people, in Spanish or English.
  •  
  • Tailored proposal within 24 working hours.
  •  

A single point of contact
for the whole kick-off


What organising a kick-off event includes

You choose what you need. Anything you have not sorted out, we coordinate with the same point of contact.

Programme and script

We plan the day with you: welcome, management presentations, breaks, activity and close. With a presenter if the format calls for one, and with timings measured so nothing runs over.

Venue

At your offices, in a hotel or at an event venue in Madrid. If you do not have a place, we suggest one that suits the number of people, the programme and the activity.

Catering

Welcome breakfast, lunch, drinks reception or dinner, coordinated with the programme timings so the food and the presentations do not overlap.

Audiovisuals

Sound, screens, stage and the management presentation. Our team sets up and operates the equipment throughout the kick-off, with no subcontractors.

Hostesses and reception

Lanyards, welcoming attendees, access control and support throughout the day, so your organising team can stay in the room.

Brand personalisation

Your branding on the screens, the materials and the activity: from the game show questions to the team names or the storyline of the game.

Hall set up for a company kick-off event with hundreds of attendees facing the stage

Activities for a kick-off event

After two hours of slides, the room is tired. The activity is what makes the message sink in and makes the team remember the day. These are the ones that work best, depending on the point in the programme:

  • Conexiones (Connections), to open the day: groups of 3 or 4 at high tables with question cards. Ideal when offices, new departments or teams from a merger come together. From 10 to 500 people · 60-75 min
  • TV game show, to make the messages stick: a team game show with a host, buzzers and a scoreboard. The questions can be about the objectives that have just been presented. From 10 to 500 people · 60-90 min
  • Xtreme Crisis Committee, for leadership teams and managers: a crisis committee facing a meteorite, with incomplete information and decisions that count. From 8 to 60 people · 1-2 h
  • Tech in a Box, for a tech-driven start: an escape room with virtual reality, augmented reality and 360 environments set up in your function room. From 8 to 800 people · up to 2 h
  • City Escape treasure hunt, to get out of the room if the kick-off lasts all day: team clues and challenges through the streets. From 8 to 800 people · 1-2 h

All of them adapt to your messages and are run by our own team. If you want to see the rest, they are in all activities for companies.

TV game show scoreboard with the team scores during a company kick-off event

How we organise the kick-off

  • • 1. You tell us about the event: what is starting, the date, number of people, venue if you have one, budget and which messages you want to stick.
  • • 2. We send you the proposal: within 24 working hours, with the programme, the services you need, the activity that fits and a fixed price.
  • • 3. We finalise the details: venue, catering, audiovisuals, hostesses, schedules and personalisation with your brand.
  • • 4. On the day of the kick-off: we arrive early, set up and test. We welcome the attendees, keep track of time, run the activity and stay until the end.
Acuilae host explaining the rules to a team during the kick-off

When a kick-off event makes sense:

  • Start of the year or financial year: present results and objectives, and celebrate.
  • Launch of a sales campaign: align the sales team before they go out into the field.
  • Start of a large project: bring together everyone who is going to work on it.
  • Mergers and reorganisations: so new teams get to know each other from day one.

Why Acuilae:

  • More than 25 years organising company events and more than 1,250 events.
  • Our own team, no subcontractors: the people who prepare the proposal are the ones there on the day of the kick-off.
  • Used to large groups: formats that work with hundreds of people at once.

Shall we prepare your kick-off?

Get a quote 

Frequently asked questions about kick-off events for companies

What does full organisation of a kick-off event include?
The programme for the day and, depending on what you need, the venue, catering, audiovisuals, hostesses, personalisation with your brand and the team activity. A single point of contact and a single quote.

Can we book just the activity?
Yes. If you already have the venue and catering sorted, we take care of the activity only and fit it into your programme.

How many people do you organise a kick-off event for?
From groups of 10 people to more than 300. Some activities, such as the TV game show or Conexiones, reach 500 attendees.

Can you adapt the activity to our messages?
Yes. In the TV game show, for example, the questions can be about the company, its culture or the objectives you have just presented.

Can it be done in English?
Yes. We run activities in Spanish or English, including for international teams.

How much does it cost?
Team building activities cost between €19 and €59 per person. The full kick-off depends on the venue, the catering and the services chosen: we send you a fixed quote within 24 working hours.

Conclusion


A good kick-off event is not measured by the number of slides but by how the team leaves the room. Tell us what is starting and what you want to stick, and we provide the venue, the programme, the activity and, if needed, everything else. We also organise other company events.


Get your quote


Tell us what you need and we will send you a tailored proposal within 24 working hours.

Prefer to talk? 614 38 36 84 · WhatsApp · Monday to Friday